AP LOGICAL QUESTING


If in invoice Po number is Mentioned, then Which T.code you will be used to Process that Invoice?

Ans :We can directly post the invoice by using t.code FB60 if goods receipt is not required.  Example: service invoice.

We can use MIRO if it is GR base invoice.

What is WBS Element?

It is nothing but work break down structure, it represents that goods are taken for specific project where budgetary control is applied. So you have to entered WBS code number during Invoice posting like cost center.

How you will know whether down payment or payment request has made to vendor not?

Ans : (FBL1N) In vendor line item there is a column of special general ledger indicators are displayed. A- Down payment made, F- down payment request (noted item)

Whether the invoice is against the PO or Non PO it should go to the concern department's head for the approval

Finance will check if the purchases are budgeted for both (PO & Non PO) and if Non PO then finance will ask for the reasons and GM approval to process the payment

If the invoice itself does not have the complete details then it is better to reject the invoice and ask the supplier to provide the invoice with full details and supporting.

What is the difference between Consigner and Consignee?

Consigner is the person who is the owner of the goods and who deliver the goods to the consignee.
Consignee is the person who receives the goods and he just possesses the goods and not the owner.

What steps would you take before approving an invoice for payment?

The following are the important steps one should take before approving the payment.

 Refer the Purchase Order issued.

Refer the Goods Received Note (GRN) for having received goods / service as mentioned in the P.O

 Refer the terms and conditions for making the payment (any credit period)

 Check the bank balance before approve the invoice for payment

The most critical part of AP process is "verification" of goods / services as per invoice. Whether it is thru' certification of the concerned team which has raised the PO or by confirmation of the Stores Department having received the material - depending on the nature of invoice - it is important for a Payables team member to look into this before starting to vet the other aspects of the invoice.

What the situation we parked the document?

Information required for posting the invoice document is missing in the invoice document and you do not want to have to enter again the data already entered
  1.  The balance is not zero
  2.  The following updates are to take place:
  3.  Log of document changes
  4. Informative purchase order history
  5.  Data for advance tax returns
  6.  Index for checking for duplicate invoices
  7.  Vendor open items
  8.  Vendor open items for parked documents 
When you Save Invoice Documents as Complete?

 You create an invoice document in document parking. Choose Save as complete to do this. Before saving the data, the system performs consistency checks. In the event of errors, the data is not saved, but is presented for correction instead. Subsequently, you can still change, delete, or post Documents complete for posting.

 Use Save as complete if:
 No more changes are to be made to the invoice document
 The balance is zero
 The invoice document is to be parked for posting but not posted yet

Can we specify payment method in open items? Is it done in invoice?

A: Payment method is specified in several places in SAP system:

  • Vendor master record. You can specify several payment methods in there, and APP will automatically select the best one.
  • Directly in the invoice.\
  • In the payment terms, and then this value will be inherited into the invoice.
Payment method in the invoice has a priority over the payment method in vendor master record.

Why do I have Vendors and Customers on the selection screens of APP? What is a relation between Customers and Payment program which is used for outgoing payments?

A: First of all, we can pay Customers too. For example, refunds or returns of down payments. Second, APP can be also used for payments collection. For example, direct debits.

That’s why customers are pretty much on their place in APP.

Can we make Down payment to vendor in APP?

Ans: yes, first create Payment Request by using T.code F-47, that request can be converted in to down payment in APP.

Can we make Partial payment to vendor in APP?

Ans : No, Only full amount of invoice (bill to bill) is consider for payment in APP.

Can you verify the Logistic invoice before to goods Receipt?
Yes, if the case is Import purchase.

What are the prior activities to post an invoice?

All required filled are entered correctly
System should response Green signal  
Debit & Credit should equal
Simulate the transaction - check Journal entry, check document header data – posting date, reference no., document date, company code, document type & currencies.

How many vendors you handled in your company?

Ans : I Was handled around 100 vendors in terms of Reconciliation.

Is there any daily target for posting the Invoice?

Ans : yes, Every individual has daily target of 60 invoices to post.

If I assign Payment term 0001, 0002, 0003, 0004 & baseline date is today, then tell me about all the due dates. (1st due date, 2nd Due date, 3Rd due date or Net due date)



  

  



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